For almost two decades, Cleverex has been providing innovative and affordable information systems products and services to government agencies and private industries. Cleverex is a leading technology provider of Business Process Management systems and Knowledge Management systems to Head Start programs and other non-profit, social services and education organizations.

Our core competencies consist of Knowledge Management (KM) and Business Process Management (BPM). Cleverex Business Process Management solutions are tailored to suit both competitive revenue-oriented industries as well as service-oriented industries like social services. Our Knowledge Management solutions include large Database Systems involving Government Documentation, Learning and Knowledge Dissemination systems, Knowledge-Asset Acquisition systems, and Online Collaborative systems. The applications of our BPM technologies include Case Management systems, Subject Guidance systems, Online Document Development and Peer Review systems, Federal Review systems, Grant Application and Management systems, and Quality Assurance processes.

Cleverex works closely with carefully selected partners to provide maximum return on our client's investments in technology. We have a strong track record of providing innovative and yet practical, cost-effective services specifically designed to meet the unique requirements of our clients. We are proud to be the leading provider of case management and service delivery information systems to the nation's Head Start and Community Action programs. Today, more than a thousand organizations across the globe are enjoying our innovative information technology services and products.

The most innovative and affordable Data Management System for Head Start


PROMIS v12 (P12) is the most innovative and affordable Case Management System for Head Start. When P12 works in your browser, it is a web browser based application. When P12 works outside your browser, it works as an independent app installed on your computer. It is your choice! Join the hundreds of agencies in the United States, Canada, and Puerto Rico to enjoy the innovative technology. The following is a collection of sample features of P12 which works inside and outside your web browser.


Analytics – Non Federal Share

The Non Federal Share dashboard allows users to monitor agency’s nonfederal share on a real time basis.

Analytics - Non Federal Share

Analytics - Quick Dashboard

Easy to understand Quick Dashboard allows users to see the big pictures of their program in each individual content area.

Analytics - Quick View

Calendaring

Calendaring provides users a natural chronological look at all time sensitive information such as home visits, parent teacher conference, referrals, follow-ups, tasks, and reminders.

Calendaring

CLASS

PROMIS was the first software on the market to come out with the CLASS tracking and monitoring tool, two years earlier than any other software. The POP CLASS gives agency managers an intuitive view of their position relative to the national average and the lowest 10%.

CLASS

Compliance Manager

The Compliance Manager offers a complete set of features for self-monitoring all areas of the OHS on-site review protocol.

Tasks can be created, assigned, and monitored based on an agency’s needs and goals.

Compliance Manager

Family Advocate Workbook

Family Advocate Workbook is one of the most loved features by our users who can monitor all the key status information about her/his entire caseload all at a glance. Additionally, users can perform data entry right from the Work Book without having to manually navigating to the individual child or a specific form.

Family Advocate Workbook

Family Income Indicators

Family income is tracked and calculated using one of the several modes depending on the agency’s requirement. A horizontal bar shows the poverty guideline along with where the family income is. This allows a visual comparison of the family income level relative to the proper guideline based on the number of family members.The AMI can also be auto calculated.

Family Income Indicators

Family Partnership Agreement

FPA (Family Partnership Agreement) is super easy and fun to capture family partnership agreement. The progress monitoring can visually monitored by family advocates.

Family Partnership Agreement

Growth Charts

The growth charts are color coded for easy reading. It reflects the latest IHO standard. Printing growth charts is a snap. PROMIS automatically detects the child gender, age, height, weight and head circumference data.

Growth Charts

Live PIR

Live PIR allows agencies to monitor their PIR any time for any part of the agency from the grantee down to an individual classroom. Handy trouble-shooting tools offer quick and easy ways to drill-down any answers to PIR questions, compare questions, and collaborate with other staff members.

Live PIR

Multiple Language Support

PROMIS is the only Head Start software that provides localization natively from ground up including English and Spanish.

Multiple Language Support

One-Page Application Form

One page customizable application form allows Intake managers to easily enter application data and see the ranking score while entering the family data. PROMIS’ powerful prioritization engine provides the system administrators an easy way to build the ranking calculation that’s required by each individual agency.

One-Page Application Form

PCAP

PCAP is a sister product of PROMIS. It provides comprehensive support to all Community Action Programs including eligibility, auto Area Median Income (AMI) calculation, assessment, customizable workflow, outcomes, fund approval process, check printing, voucher management, case management and much more.

PCAP

POP (Program Outcome Portal)

Our U.S. Patent Pending monitoring technology POP (Program Outcomes Portal) is revolutionizing Head Start agencies around the country. Users can monitor program operations on a real time basis to ensure families receiving timely service and within compliance. Key information can be broken down by functional areas and centers/classrooms. Colored flags intuitively display relevant information that is familiar to Head Start users.

POP (Program Outcome Portal)

POP Outcomes

The Outcomes Tracking module allows users to easily track Family Engagement Outcomes, Child Development Outcomes, and School Readiness Outcomes.The POP Outcomes gives users a quick view of data entry completion status and their clients’ quantified achievement.

POP Outcomes

Real Time Mapping

Real time map indicates where the families are located along with their program status. Center locations are also plotted on the map.

Real Time Mapping


"PROMIS is easy, innovative, powerful, yet affordable!"

- Mr. Jonathon Smith, Head Start Data Manager, San Diego, CA

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